Contributions to the Weekly Wrap-up are from all SWKLS staff.

Future Dates & Training Opportunities

All times are in Central Standard Time (CST).

February 1 2021 – State Library Survey Report Due. If you need an extension please contact Richard.

February 2, 2021 – Directors Forum – 2:00 pm, “Bonding thru Board Games: Developing the Six Traits of Strong Families”, Elizabeth Brunscheen-Cartagena – Guest Speaker

February 2, 2021 – Directors Forum Zoom Link: https://kslib.zoom.us/j/735791720

February 17, 2021 – Website Maintenance Training/ Registration Link

The SWKLS Unity Project proposed calendar is now available on the SWKLS Wiki

This calendar will be edited as 2021 progresses, and it contains recommended tasks in each of the four “branches” of the SWKLS U.P. “tree”: ILL (SHAREit), ILS (VERSO), new directors, and technology. You may wish to check the calendar regularly to organize tasks such as checking brief bibs, new directors’ training, counting ILLs monthly, checking CAT Express activity, weeding, New Leaf pick-ups, etc. / Link

Accreditation Standards

The new form is available on the System’s website it directors would like to start working on the accreditation application. The application is due October 31, 2021 (Accreditation Main Page on the System’s website).

Continuing Education Hours

Bonding thru Board Games: Developing the Six Traits of Strong Families

For the upcoming Directors Forum (February 2, at 2:00 pm) we will be having a presentation from Elizabeth Brunscheen-Cartagena, County Extension Agent/Family Life & Resource Agent/K-State Research & Extension of Sedgewick County, entitled “Bonding thru Board Games: Developing the Six Traits of Strong Families. This presentation is open to all who wish to attend in your libraries. Image provide by ErikeWittlieb via Pixabay.com.

After-Lunch Courses

Throughout 2021, the Kansas Regional Library Systems are offering four free continuing education workshops on Zoom, for a series we are calling “after-lunch course”. Registration announcements will be posted to Kan-Lib, and to the regional system’s website: systems.mykansaslibrary.org.
The registration for March’s online course, with Jamie LaRue, should be available on February 3rd.

ARSL Leadership Institute Applications Are Now Open!

Good afternoon, ARSL members!

We are excited to announce that applications for ARSL’s pilot leadership institute, Outstanding In Their Field, are officially open! We are looking for 30 outstanding people who are currently working in rural and small libraries to join us for this special professional development opportunity.

Applications will be accepted through February 24th, 2021.

Participants, a.k.a. “Outfielders,” will undertake 18 months of online and in-person interactive sessions.

It’s a BIG commitment, and rewarding! Participants will gain:

• skills and confidence as leaders
• a network of colleagues throughout the country
• experiences at two ARSL conferences

New Leaf Pick-up Locations in SWKLS–Another location just added!

Prior to dropping off your weeded items to the locations below, please call the library’s director.

• April 14 & October 13: Dodge City Public Library, Haskell Township, and Ness City
• April 21 & October 20: Plains & Ashland

Should we use “edit bib record” or “add new item” to copy-catalog?

• “Add new item” — After finding a good quality record, a cataloger can click this link, add the library’s holding, and click submit. The item has been added to the catalog without making any changes to the bibliographic record. Easiest option!
• “Edit bib record” — Performs the same task as “add new item” but with a few extra clicks: The library adds its holding information and clicks the “gold barrel” to save the record to the catalog. Additionally, for catalogers with full cataloging permissions, the bib record can be edited here, i.e. MARC field tag changes. It is a best practice for catalogers to edit bib records after receiving specialist training.
• For questions or concerns, feel free to contact Kelly.

Coming Soon to the SWKLS Professional Collection:

Coming Soon to the SWKLS StoryWalk Collection:

Contributions to the Weekly Wrap-up are from all SWKLS staff.

Future Dates & Training Opportunities

All times are in Central Standard Time (CST).

January 2021 – If you do your library’s W-2’s remember to be working on them to get to your staff

January 25, 2021 – State Library Survey Workday at Scott County Library from 10:00 am – 2:00 pm

January 26, 2021 – State Library Survey Workday at Cimarron City Library from 10:00 am – 2:00 pm

January 27, 2021 – Clean Up, Clean Out, Cling Onto – Methods Session at 2:00 pm / Registration Link

February 1 2021 – State Library Survey Report Due. If you need an extension please contact Richard.

February 2, 2021 – Directors Forum – 2:00 pm, “Bonding thru Board Games: Developing the Six Traits of Strong Families”, Elizabeth Brunscheen-Cartagena – Guest Speaker

The SWKLS Unity Project proposed calendar is now available on the SWKLS Wiki

Thank you for voluntarily participating in SWKLS U.P.! This calendar will be edited as 2021 progresses, and it contains recommended tasks in each of the four “branches” of the SWKLS U.P. “tree”: ILL (SHAREit), ILS (VERSO), new directors, and technology. You may wish to check the calendar regularly to organize tasks such as checking brief bibs, new directors’ training, counting ILLs monthly, checking CAT Express activity, weeding, New Leaf pick-ups, etc. (Note: In last week’s Weekly Wrap-up, dates relating to SWKLS U.P. were written in orange.) / Link

Governor Kelly’s Vaccine Distribution Plan

Follow the link to Governor Kelly’s Vaccine Distribution Order. You will notice no mention is in the order for where librarians will fall in the different phases. Richard have contacted Eric Norris, State Librarian, and he replied that he is reaching out to his contacts on this matter. Eric advises for libraries to reach out to your local Health Care Providers to see where you and your staff can be placed on the list for vaccines and when he here’s of any additional guidance he will let me know.

Continuing Education Hours

If you haven’t sent your Continuing Education Hours in yet please do.

With the new year Richard will be rounding out the end of year continuing education (C.E.) hours for the staff of our member libraries in the coming week. The System has the hours for everything that you and your staff did with the office. The C.E. hours I need from our member libraries are any training that you and/or your staff did that was done outside of the System (webinars from different sources, Zoom training sessions from different sources, conferences). Richard will need the title of the course and how long the course was.

Bonding thru Board Games: Developing the Six Traits of Strong Families

For the upcoming Directors Forum (February 2, at 2:00 pm) we will be having a presentation from Elizabeth Brunscheen-Cartagena, County Extension Agent/Family Life & Resource Agent/K-State Research & Extension of Sedgewick County, entitled “Bonding thru Board Games: Developing the Six Traits of Strong Families. This presentation is open to all who wish to attend in your libraries. Image provide by ErikeWittlieb via Pixabay.com.

After-Lunch Courses

Throughout 2021, the Kansas Regional Library Systems are offering four free continuing education workshops on Zoom, for a series we are calling “after-lunch course”. Registration announcements will be posted to Kan-Lib, and to the regional system’s website: systems.mykansaslibrary.org.
The registration for March’s online course, with Jamie LaRue, should be available on February 3rd.

In the month of January, we will have four sessions all at 2:00 pm. We will present tips and tricks on how to get yourself organized for 2021. If you attend all four sessions your name will be placed in a drawing. If you unable to attend the session and can carry out the task your name can still be placed in the drawing. Simply take a screenshot of the process and email it to jhattrup@swkls.org. Instructions will be added to SWKLS Wiki soon after each session. The winner of the drawing will need to refer to their library’s policies about prize winnings. The deadline for this series is February 5, 2021.

• January 6 – Clean-Up & Clean Out Emails / Recorded Link
• January 13 – Clean-Up & Clean Out Desktop/ Recorded Link
• January 20 -Cling Onto – Privacy /Recorded Link
  Perfect time of the year to review privacy settings and how to protect yourself.
• January 27 – Cling Onto – Methods/ Registration Link
  Directors will discuss some methods they cling to throughout the year. We will have Holly Mathes (Grant County Library) a veteran director and Sara Koehn (Haskell County Library) a novice director as a presenter.

ARSL Leadership Institute Applications Are Now Open!

Good afternoon, ARSL members!

We are excited to announce that applications for ARSL’s pilot leadership institute, Outstanding In Their Field, are officially open! We are looking for 30 outstanding people who are currently working in rural and small libraries to join us for this special professional development opportunity.

Applications will be accepted through February 24th, 2021.

Participants, a.k.a. “Outfielders,” will undertake 18 months of online and in-person interactive sessions.

It’s a BIG commitment, and rewarding! Participants will gain:

• skills and confidence as leaders
• a network of colleagues throughout the country
• experiences at two ARSL conferences

New Leaf Pick-up Locations in SWKLS

Thank you to our members who have volunteered their libraries as pick-up “hubs” for weeded books which will be donated to New Leaf in Wichita. Prior to dropping off your weeded items to the locations below, please call the library’s director.

• April 14 & October 13: Dodge City Public Library & Haskell Township
• April 21 & October 20: Plains & Ashland

Expired patron accounts

While preparing the State Report, you may have noticed that you have many patron accounts which are expired and need to be deleted. It is possible to perform a “batch” delete of old patron accounts in VERSO. Auto-Graphics said: “The library can use the ‘expired patron maintenance’ option in Circ Admin to delete patrons by expiration date.” For example, perhaps you would like to delete all accounts which expired before 12/30/2018. You can complete this task at your library, or AG can perform it for you. If you would prefer the latter, email Kelly, and she will communicate with AG to get this done. 

Contributions to the Weekly Wrap-up are from all SWKLS staff.

Future Dates & Training Opportunities

Dates relating to the SWKLS Unity Project are in orange…SWKLS U.P.!

January – 2nd week: SWKLS U.P.! calendar will be distributed.

January 13, 2021 – Clean Up, Clean Out, Cling Onto – Desktop Session at 2:00 pm / Registration Link

January 12, 2021 at 11AM – SWKLS U.P. : How to digitize your ILL tracking system / Registration Link

January 12, 2021 at 1PM – Public Library Survey Training Session by KS State Library / Zoom link

January 14, 2021 at 9 – 10:30A – State Report Overview with Richard, Steve, and Kelly.

January 15, 2021 – Full Board Meeting (Online with Zoom) at 10:00 am / Registration Link

January 19, 2021 – State Library Survey Workday at Plains Community Library from 10:00 am – 2:00 pm

January 20, 2021 at 10AM – AG training for new directors #1: a general introduction.

January 20, 2021 – Clean Up, Clean Out, Cling Onto – Privacy Session at 2:00 pm /

January 21, 2021 – Jody and Kelly hope to visit Scott County and Lane County Libraries.

January 21, 2021 – 10-11AM – SEKLS Online Workshop: Collection Development / Registration Link / Zoom Link – Flyer attached below.

January 22, 2021 – State Library Survey Workday at Grant County Library from 10:00 am – 2:00 pm

January 25, 2021 – State Library Survey Workday at Scott County Library from 10:00 am – 2:00 pm

January 26, 2021 at 10AM – AG training for new directors #2: VERSO

January 26, 2021 – State Library Survey Workday at Cimarron City Library from 10:00 am – 2:00 pm

January 27, 2021 – Clean Up, Clean Out, Cling Onto – Methods Session at 2:00 pm / Registration Link

January 28, 2021 at 10AM – AG training for new directors #3: SHAREit (Rhonda Machlan from the State ILL Dept. will also be present.)

January 29, 2021 – Jody and Kelly hope to visit Stevens County and Haskell Township Libraries.

Governor Kelly’s Vaccine Distribution Plan

Follow the link to Governor Kelly’s Vaccine Distribution Order. You will notice no mention is in the order for where librarians will fall in the different phases. Richard have contacted Eric Norris, State Librarian, and he replied that he is reaching out to his contacts on this matter. Eric advises for libraries to reach out to your local Health Care Providers to see where you and your staff can be placed on the list for vaccines and when he here’s of any additional guidance he will let me know.

Continuing Education Hours

With the new year Richard will be rounding out the end of year continuing education (C.E.) hours for the staff of our member libraries in the coming week. The System has the hours for everything that you and your staff did with the office. The C.E. hours I need from our member libraries are any training that you and/or your staff did that was done outside of the System (webinars from different sources, Zoom training sessions from different sources, conferences). Richard will need the title of the course and how long the course was.

Kansas State Library 2019 Survey Report

The Kansas State Library has posted the 2019 Survey Report, link to 2019 Library Survey Report webpage, just in time for libraries to begin gathering information for the 2020 Library Survey Report after the new year.

In the month of January, we will have four sessions all at 2:00 pm. We will present tips and tricks on how to get yourself organized for 2021. If you attend all four sessions your name will be placed in a drawing. If you unable to attend the session and can carry out the task your name can still be placed in the drawing. Simply take a screenshot of the process and email it to jhattrup@swkls.org. Instructions will be added to the SWKLS wiki soon after each session.

• January 6 – Clean-Up & Clean Out Emails / SWKLS Wiki Link
• January 13 – Clean-Up & Clean Out Desktop/ Registration Link
• January 20 -Cling Onto – Privacy /Registration Link
  Perfect time of the year to review privacy settings and how to protect yourself.
• January 27 – Cling Onto – Methods/ Registration Link
  Directors will discuss some methods they cling to throughout the year. We will have Holly Mathes (Grant County Library) a veteran director and Sara Koehn (Haskell County Library) a novice director as a presenter.

Need help with the State Report? Resources now available on wiki.swkls.org :

Auto-Graphics Q&A Sessions 1-4 are now available on wiki.swkls.org!

Topics include customizing SHAREit, VERSO’s Circ Admin, VERSO’s PAC Admin, user guides, and searching. Each video has a list of the topics discussed. View at your leisure. / Link

New Leaf Pick-up Dates in April and October

New Leaf is coming again in 2021! The NPO will be available in SW Kansas to pick up weeded items on: 4/14, 4/21, 10/13, 10/20. For April, we are looking for three libraries for each date–locations who would be able to serve as pick-up locations and temporarily store items from other libraries for a week or so prior. If you are able to volunteer your library as a pick-up location, please let Kelly know. / Link to New Leaf
– DCPL has kindly volunteered for one of the April dates. Thank you!

ARSL Leadership Institute Applications Are Now Open!

Good afternoon, ARSL members!

We are excited to announce that applications for ARSL’s pilot leadership institute, Outstanding In Their Field, are officially open! We are looking for 30 outstanding people who are currently working in rural and small libraries to join us for this special professional development opportunity.

Applications will be accepted through February 24th, 2021.

Participants, a.k.a. “Outfielders,” will undertake 18 months of online and in-person interactive sessions.

It’s a BIG commitment, and rewarding! Participants will gain:

• skills and confidence as leaders
• a network of colleagues throughout the country
• experiences at two ARSL conferences