Month: January 2022

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Consulting

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Western Kansas Community Foundation Webinar

The Western Kansas Community Foundation (WKCF) covers these 15 counties in our System area: Finney; Grant; Gray; Greeley; Hamilton; Haskell; Kearny; Lane; Meade; Morton; Scott; Seward; Stanton; Stevens; and Wichita Counties. If you have considered using this organization as a possible grantor, but haven’t yet, they are having a Zoom Webinar to inform everyone about their services.

The workshop is Thursday, February 10, 2022, from 11:00 am – 12:00 pm CT. You will “learn about WKCF’s grants, gain inspiration from successfully funded projects, learn some basic tips & tricks, and ask your questions” during this one hour. Registration is required to get the login information, which will be emailed to each participant the week of the workshop.

To register you need to send an email to wkcf@wkcf.org with the Subject Line “Grant Chat Registration”. In the main body, of the email, you will need to have the following:

“Please sign me up for the WKCF Online Grants Chat on Thursday, February 10th.

Name:
Organization:”

If you have any questions you can email Stacie Hahn, WKCF Program and Marketing 
Director, stacie@wkcf.org.

Freedom to Read Roundtable

Booklist and Macmillan Children’s Publishing Group is sponsoring a “Freedom to Read Roundtable ” Hosted by the Texas Library Association. This roundtable will be on Thursday, February 24, 2022, beginning at 4:00 pm CT. If you are interested in attending you can register at the following link.

Be Weather Conscious

Just a reminder for everyone during this time of year. Please be weather conscious when traveling. If you or any of your staff are scheduled to drive somewhere and inclement weather comes in, please consider if the trip is truly necessary or if it can be rescheduled. Sadly on my roundabout way of going home through Coldwater, on Tuesday, I had two reminders of how life can change in an instant. I was not involved in any accident, but I did have to help at two.

State Survey Directions for VERSO Reporting / Link
State Survey Directions for ILL Reporting / Link

Crafting Your Collection 2021

Documents and recordings are now available on the Wiki / Link
**Catalogers: Please make your comments on the cataloging Google Doc shared with you last week. Your feedback is appreciated! / Link

Collection Development for CSRP 2022: Oceans of Possibilities

Thank you to Jessica from Minneola for making this suggestion! Lists of ocean-themed titles for adults and kids is available on the Wiki, if you would like to develop your collection especially for summer reading. / Link

Dear ILLers,

COVID has presented challenges to libraries across the globe. Libraries are open, then they close–difficult to keep track of! Additionally, many Kansans are struggling with our health and wellness. If you are experiencing difficulty managing the library’s ILL activity during this hectic time, please let me know. I am always here to help and/or pause your participation, if you become overwhelmed and understaffed. 
The best way we can help each other is to keep SHAREit’s Request Manager current and updated every day the library is open. I promise to help you in any way that I can. – Kelly

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Consulting

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2021 to a Close and Opening 2022

The month of January is that time for the System office to close out the previous year and make the transition into the new year. I will be out of the office for the State Library Survey Workdays and if there is time I will stop by libraries on the way back through.

I will work in my library visits as I did in 2021. There will be times that I will call and see if you are available, however the majority of the time I tend to stop in libraries on my way back through from scheduled visits to other libraries. I would love to visit with you when I stop in, but I realize there will be times your aren’t at the library or you might be busy. If you are busy and you can’t visit I understand and I will stop by another time.

Scott County Library Loaning Beauty Costume (Beauty & the Beast)

As part of the program I attended last year for Scott County Library and the County’s Parade I wore the Beast costume. The library also purchased a Beauty costume for one of their staff to wear. The library is generously offering this costume for use at other libraries if they plan to use the Beast costume for a program. The dress is pictured above and it is a small petit. Scott County Library will need to know with enough time in advance so they can send it to your library through the courier.

Thank you to Scott County Library for offering the Beauty costume to share with the rest of our membership.

Changes in Notary Public Law 2022

On January 1, 2022 the Notary Public Law has changed. Some of our libraries provide this service. If your library is one of the libraries that provides notary services please read through the brief entry here and then follow up with the actual documentation for more detailed information.

SB 106 is the new standard and the Kansas Secretary of State has issued a brief overview for the changes. If you wish to read Senate Bill 106 here is the link. To read the brief overview that the Kansas Secretary of State issued you can do so at this link.

One of the bigger changes is that now notaries have to keep a Notary Journal with the following entries:

1. Date and time of the notarial act;
2. description of the record, if any, and type of notarial act;
3. full name and address of each individual for whom the notarial act is performed;
4. if the individual is identified based on personal knowledge, a statement to that effect; If the individual is identified based on an identification credential, such as a driver’s license, or identified by a credible witness, a brief description of the method of identification and, if an identification credential is used, the date of issuance and expiration date of the credential; and
5. the fee, if any, charged by the notary.

One can may maintain a journal in both a tangible form and an electronic form. If you maintain a physical journal you can only have the one journal. If you maintain a digital journal it is allowable to maintain more than one journal.

This journal has to be maintained for 10 years after the last entry for retention purposes. The notary may transfer their journal to an approved repository for retention.

There are other changes that you can read on the informational file the Kansas Secretary of State has provided and it has links to other resources and forms that you will need in your function as a notary.

Thanks to Candis Hemel, Director of Cimarron City Library for forwarding this information to the System Office so I could include it in this Wrap-UP!.

2022 Summer Library Program Free Matter

The System office has received the Summer Library Program Free Matter (posters, bookmarks, and the like). There was some damaged items that we had to reorder. Many of you will receive your library’s order from System Staff that are coming to your library or it will come via the Courier in the coming weeks.

Library Violence Prevention & De-escalation Webinar

Niche Academy will be hosting a free webinar on Wednesday, January 19, at 2:00 pm ET on Library Violence and De-escalation. The webinar will discuss “how staff/patron interactions typically affect the level of risk more than the physical environment itself” and understanding the level of risk can “determined by our approach and response to patron behaviors.”

Hugh Pelmore, founder of ARETE Safety and Protection Inc will be presenting the webinar and you can register through this link.

Introducing: Strategic Planning for Public Libraries

The Public Library Association is hosting a free webinar Thursday, January 20, at 1:00 pm CT on Introducing: Strategic Planning for Public Libraries in conjunction with the release of Joy L. Fuller’s title Strategic Planning for Public Libraries. The session will provide the “strategic planning framework and approach outlined” in the title, navigating the title “for various cases and effectively use accompanying templates”, and the process of “”planning the plan” and understanding why this often-overlooked step is so important”.

Joy L. Fuller will be presenting the session. If you would like to attend you can register through this link.

State Library Survey Workday Dates

1. Stevens County Library (Hugoton) on Tuesday, January 18, 2022 from 10:00 am – 3:00 pm
2. Jetmore Public Library on Monday, January 24, 2022 from 10:00 am – 3:00 pm
3. Scott County Library (Scott City), on Friday, January 28, 2022 from 10:00 am – 3:00 pm
4. Ashland City Library, on Monday, January 31 from 10:00 am – 3:00 pm

To register for any of these workdays please reference the calendar section above.

State Survey Directions for VERSO Reporting / Link
State Survey Directions for ILL Reporting / Link

Seeking Mural Artists

Do you know of any local muralists or painters who are available for outdoors projects? If so, please let Kelly know. Thank you!

New Leaf Pick-up Dates in 2022

April 13 & October 12: DCPL, Ness, and Sublette
April 20 & October 19: Plains and Ashland
*If you have more than 10 boxes of weeded items to donate, you are welcome to schedule a pick-up date with New Leaf just for your library. Email Kelly for details.

State Library Survey Dates

January is upon us and that means it’s time for the State Library Survey. This year the Survey is due on February 6, 2022. There will be several opportunities for you to take part in State Library Survey events:

For registrations links for the activities listed below please refer to the top “Calendar” section of the Weekly Wrap UP! thank you.

We will start out with the System’s Stare Library Survey Overview on Thursday, January 13 at 2:00 pm. We have a full step by step walkthrough already for the State Library Survey on the Wiki page. This session will be an Overview just hitting the highlights of the survey and concentrating on new questions that have been added to the Survey. Also during this time staff will be available to questions that you might have.

Next we will be doing the State Library Survey Workdays again at a variety of locations –

1. Plains Community Library on Friday January 14, 2022 from 10:00 am – 3:00 pm
2. Stevens County Library (Hugoton) on Tuesday, January 18, 2022 from 10:00 am – 3:00 pm
3. Jetmore Public Library on Monday, January 24, 2022 from 10:00 am – 3:00 pm
4. Scott County Library (Scott City), on Friday, January 28, 2022 from 10:00 am – 3:00 pm
5. Ashland City Library, on Monday, January 31 from 10:00 am – 3:00 pm

2022 New IRS Mileage Rate & W-2s

This is the time to update your mileage forms if you haven’t already done so. The IRS has distributed the new mileage rate for 2022. It is increasing to 58.5 cents per mile. IRS Webpage for Reference.

Whether you do your libraries W-2s or you have a CPA do them keep in mind that W-2s have to be provided to employees by January 31.

2021 Accreditation Wrap-UP

With the new year the System Office is wrapping up the 2021 accreditation year. There are two items that need to be forwarded to Richard at the System Office:

The final year end line item budget for 2021; and

If you and/or staff did any Continuing Education through other venues than the System we need the staff name, title(s), date(s), and number of hour(s) of the workshop(s). For any Conferences that you went to we need the conference(s), date(s), and number of hours for the conference.

January’s Talks with Ted

Ted Koppel is having his next Talks with Ted this coming Tuesday, January 11, 2022 at 11:00 am ET or 10:00 am CT / 9:00 MT. If you would like to join the session you can register at this link.

Summer Library Program Family Idea Swap

Thursday, February 10, 2022 starting at 10:00 am through 11:30 am several Systems are hosting a Zoom Summer Library Program Family Idea Swap.

You are invited to attend and share your best ideas for adult and all-ages programs during this “swap”. An idea submittal folder has been set up here (https://bit.ly/3yRCJGK) to post your ideas by February 3, 2022, so you don’t have to recall the ideas that day. By submitting ideas does not mean you will have to speak during the session, though you are welcome to do so. We want everyone to fill comfortable during the session.

To attend the “Swap” you can register here by February 7, 2022: https://bit.ly/3ege5G1

All those registered will receive a Zoom link 1-2 days before the event. This session will not be recorded, but all those registered will have continued access to the shared folders.

We look forward to exploring “Oceans of Possibilities” with you!

Co-sponsored by the Public Library Section of KLA and several Regional Library Systems.

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Cataloging, Collection Development, and ILL

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CatExpress Usage Report: December 2021 / Link

6×6 Kits: Your Thoughts?

Vanessa at Morton County Library is collecting information regarding circulation and patron interest in 6×6 kits. We would be grateful for your thoughts about this programming option at your library. Send your feedback to: Circulation@mocolib.info Much obliged to you!